December 20, 2012

The Lee Town Board held a Special Meeting in the Lee Town Hall at 5:15 PM regarding voucher policy and discussion on a particular voucher submitted for the December 11^th Board Meeting.

Present were:  Supervisor John Urtz, Councilmen Alan Trombley, Patrick Hetherington and Karl Matt.

Also present:  Town Attorney, David Rapke

Councilman Gallagher was unable to attend, but did come at the end of the meeting.

The meeting was called to order at 5:15 PM.

The meeting opened with the pledge of allegiance.

Councilman Hetherington questioned whether the Board would like to be using Town funds to pay for dinner expenses incurred by the Board of Assessment Review for their meeting date.  There was some discussion in which Board Members had no problem paying this expense; no vote was taken.

Mr. Hetherington continued by discussing a voucher submitted by Brad Taylor on 5/30/12 requesting reimbursement of $65 for dinner expenses for the BAR members at their 5/22/12 Grievance Day meeting.  This voucher was not submitted to Town Board members for review at the June 12^th Board Meeting, as Supervisor Urtz offered to pay personally for this expense on 6/06/12.  At the December 11^th Town Board meeting Supervisor Urtz' voucher included a request for reimbursement of the $65.  At that meeting this voucher was held for later discussion.

Mr. Hetherington recommends the Town Board approve the $65 payment to Brad Taylors voucher originally submitted in May 2012 in order for this reimbursement be made with a Town check.  He states Mr. Taylor can then reimburse Mr. Urtz for the personal check he sent.  He suggests this would be better from an auditing standpoint. 

Councilman Matt suggests that a notation be made on that particular voucher and reimburse Supervisor Urtz, rather than Brad Taylor.

Supervisor Urtz stated this was just for discussion and that it is not necessary to vote.

Supervisor Urtz requests that the monthly abstract is available to Board Members in addition to the vouchers on Board Meeting nights. 

Supervisor Urtz stated that he spoke with engineer Tim Hogan who is planning to inspect the new Highway Storage Building.  It is anticipated the building will be completed in order for payment be made to Richard Alexander Co. in 2012.  The Board is waiting to hear from Mr. Hogan.

The Board will be meeting at 5:15PM on 1/07/13 at the Town Hall regarding a Grievance filed concerning Quaker Hill Rd.

A motion was made by John Urtz, seconded by Alan Trombley and CARRIED to go into Executive Session regarding litigation with All Creatures Boarding Facility at 5:40 PM.  Executive Session was adjourned at 5:47 PM.

The Special Meeting resumed immediately following the Executive Session.

Councilman Hetherington requested the hospitalization/insurance invoices be included in the monthly bills and on the abstract for Board members to review.

Mr. Hetherington also asked Supervisor Urtz if he could attend Mr. Urtz on one of his trips to Ilion to see the accountant, Mike Palinski, as he has never met him.  Mr. Urtz agreed.

A motion was made by Alan Trombley, seconded by Karl Matt and CARRIED to adjourn.

The Special Meeting was adjourned at 5:48 PM.